Job Description


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Healthcare Administrative Assistant

  • Ref: 305765
  • Type: Option-to-Hire
  • Location: Valhalla, NY
  • Industry: Hospitals
  • Job Level: Experienced Non-Manager
  • Pay: $23.00/hr - $25.00/hr

Opportunity Description

Experienced Administrative Assistant needed to support the active Training Program in a fast-paced department with one of the top medical facilities in the area.

Job Duties

  • Supporting the IT Education and Training Director with training projects and ongoing initiatives.
  • Communicate with education team members, participants, and vendors regarding training programs.
  • Pay strong attention to detail while working on multiple initiatives and managing tight deadlines.
  • Maintain training records (e.g. trainee lists, schedules, attendance sheets).
  • Prepare and disseminate training material (e.g., upload training information into learning management system.
  • Act as a point-of-contact for the IT Education team with vendors and participants.
  • Resolve issues as they arise on-site.
  • Create, prepare and submit reports on training activities and results.
  • Help vendors and participants interact with each other, when necessary.
  • Attend meetings and participate in initiatives related to projects.
  • Collaborate with team members within and outside of the department to meet programmatic and organizational goals.
  • Prioritize and manage multiple projects simultaneously; compiles supporting materials for projects; follows through on issues in a timely manner.
  • Exhibit excellent interpersonal skills; provide customer service; assist other support staff as necessary; collaborate with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.

Experience & Skills Required

  • 3+ Years administrative experience in a corporate environment
  • Minimum of one year of healthcare experience required
  • Education:  Bachelor’s Degree
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point).