Job Description


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Accounts Payable/Receivable Specialist

  • Ref: 301753
  • Type: Option-to-Hire
  • Location: Fairfield, CT
  • Industry: Other
  • Job Level: Associate
  • Pay: Negotiable

Opportunity Description

Our client is a stable and reputable organization in Fairfield County, CT. Due to growth, they are looking to add an Accounts Payable Administrator to their finance team. The ideal candidate will have 2 years of AP/AR experience handling various AP/AR, tax, and payroll processes. This is an opportunity to join one of the most respected organizations in the area that has been rapidly growing in a thriving industry! This position will start out on a temporary basis and once the position goes permanent will have a salary range of $43-$46K depending on experience.


Job Duties

Accounts Payable Administrator Responsibilities:

AP/AR Responsibilities:

  • Review and process disbursement account activity on a daily basis 
  • Send transfer requests and monitor outstanding requests
  • Review all expenses for accuracy and compliance
  • Prepare and process checks to be issued on behalf of our clients for expenses, grants, and taxes from accounts where funds have been received 
  • Process grant and expense payments via check, wire, and ACH
  • Review grant and expense backup for accuracy with its coordinating check
  • Name and file check copies
  • Improve and streamline processes, develop new safeguards against error or possible fraud
  • Resolve discrepancies in a timely manor
  • Work with Client Services to resolve pending transactions
  • Research and respond to all check inquiries and assist with monthly reconciliations
  • Issue stop payments on outstanding checks to be voided and/or reissued
  • Upload Positive Pay check files for three of our disbursement accounts
  • Print checks for Corporate Accounting and forward Positive Pay file
  • Coordinate with Client Services with special grant requests and ensure the information is accurately reflected and payments are processed on a timely basis
  • Deposit client checks via remote check scanners and applications

Client Tax & Payroll Responsibilities: 

  • Coordinate with the Payroll Team to set up new client payroll and maintain changes to existing client payroll
  • Book/record client payroll
  • Create and maintain recurring payroll expense templates
  • Create and maintain payroll expense calculators in Excel
  • Review expense activity for client employees throughout the year for W-2 adjustments
  • Research and resolve any payroll issues or discrepancies with the Client Services, Financial Operations, and Payroll Teams
  • Request W-9s during expense review process
  • Prepare and process 1099s annually
  • Enroll clients in EFTPS and process all EFTPS Tax payments


Experience & Skills Required

Accounts Payable Administrator Qualifications:

  • Minimum 2 years experience in the area of general Accounts Payable processes
  • Clear understanding of standard business/office practices
  • Knowledge of Microsoft Office Suite: Word, Excel, PowerPoint
  • Excellent interpersonal and teamwork skills
  • Must be detail oriented, self-motivated, and able to prioritize
  • Ability to learn quickly and take initiative
  • Strong computer skills
  • Discretion and maintaining confidentiality is essential
  • Ability to manage high volumes in a fast-paced environment

Other Information