Job Description


Submit Email

If you've inquired to HumanEdge in the past, please use the same email to help shorten the inquiry process. If you've never inquired or don't remember, you may use any valid email address.

Accounts Payable Analyst

  • Ref: 297102
  • Type: Contract
  • Location: Totowa, NJ
  • Industry: Luxury Goods
  • Job Level: Experienced Non-Manager
  • Pay: Negotiable

Opportunity Description

Your Role: The Accounts Payable Analyst will work with the Logistics, Marketing, Sales, HR, Treasury and Accounting Departments to process payments for most vendors, analyze and control T&E expenses, improve working capital through the payment cycle, analyze general expenses and identify cost-saving initiatives, support the forecast and budget process with respect to general expenses, maintain solid policy compliance and internal controls and establish good business relationships with suppliers.   

Job Duties

  • Maintaining supplier files and records, create new suppliers, delete old vendors and maintain supplier master file current and updated
  • Coordinating the accounts payable process to ensure accurate, efficient and timely recording of invoices and its payment. This includes:
  • Process invoices daily
  • Confirm proper approval of invoices by the existence of Purchase Orders (POs) prior to incurring the expense
  • Record journal entries or accrue expenses in appropriate accounts, cost centers, projects and departments as needed
  • File invoices, POs and maintain complete and accurate supporting files and documentation  
  • Prepare payment batches according to payment cycles
  • Reply accounts payable inquiries regarding invoices and payments and serve as the  focal point for initiating and receiving vendor calls
  • Communicate with vendors, suppliers and employees to create a professional working relationship and establish and maintain a strong business reputation with vendors
  • Review and reconcile vendor statements, research and correct discrepancies
  • Provide recommendations concerning improvements in AP policies, processes and procedures
  • Upload T&E expenses from Concur
  • Record and upload credit card expenses for several departments
  • Prepare and analyze the AP aging reports 
  • Assist in reconciling bank accounts – payments and charges
  • Administering the Travel Concur system and analyzing T&E expenses by:
  • Ensuring all expenses have been approved and are in compliance with Travel policy and highlighting exceptions to policy
  • Verifying and processing reports for payment by payment manager
  • Correcting and assisting employees in expense report issues
  • Assisting in educating Sales force regarding Concur utilization and controlling expenses
  • Maintaining user master files and creating new users as needed
  • Running expense reports and creating monthly databases and pivot tables for analysis by cost center, individual, type of expense, etc. and analyze expenses versus budget and prior year.
  • Analyzing budget overruns, excessive expenses, cost trends and saving opportunities




Bachelor's Degree required – major in Finance or Accounting preferred 

Experience & Skills Required

  • A minimum of 3 years’ experience in accounts payable and at least 1 year of experience as an analyst preferable.
  • Extensive knowledge of MS Office, including advance Excel user and experience in common ERP systems.
  • Strong analytical skills 
  • Ability to identify, research and resolve problems and identify sustainable solutions
  • Ability to build and maintain effective customer/supplier relationships 
  • Ability to manage through multiple systems and competing priorities. 
  • Ability to collaborate & negotiate with multiple stakeholders in order to resolve issues
  • Ability to implement strict controls and high ethical standards

Other Information