Job Description

Opportunity Description

Experienced Administrative Assistant needed for rapidly expanding corporation located in White Plains, NY. This position is a high-level administrative position that works closely with the Chief Executive Officer, Chief Financial Officer and the Executive Vice President to help execute the organization's core growth objectives.

Job Duties

• Providing proactive administrative support to the CEO, CFO and EVP Sales and Business Development and other leaders inclusive of calendar and schedule prioritizing events, meeting coordination to ensure attendance and time management optimization of our leadership team.
• Partnering with administrators for senior leadership and key stakeholders on critical business projects and events.
• Arranging travel schedules, including planning, booking, expenses, itineraries, etc.
• Liaising with internal and external parties in the coordination of team on/off-site meetings and events as needed.
• Manage incoming emails through prioritization including taking appropriate action on time sensitive issues.
• Assist on the production, refinement and completion of reports, meeting minutes, documentation, etc.
• Screening incoming telephone calls for business leaders to properly handle non-critical business matters.

Education

• Bachelor’s Degree

Experience & Skills Required

• A proven track record of at least 2 years of administrative experience in a similar environment.
• Proficient with emerging technology solutions including solid skills with Word, Excel, Power Point and Outlook for reporting, travel planning and scheduling
• Multi-Tasking skills including exceptional communication, networking, organizational, time-management, project management and negotiation skills.
• An outgoing, energetic, resourceful and hands-on individual with a strong service orientation.
• Ability to remain organized to work in a fast paced deadline driven environment.